Woolworths

Executive Assistant 

• Sydney based role with hybrid working on offer

• Provide comprehensive strategic and operational support 

• Go beyond traditional administration, acting as a strategic partner 

We are Woolworths Group

We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow. It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.

If you’re excited to turn today’s blue sky thinking into a better tomorrow for future generations, you’ll find yourself supported and enriched in a dynamic, inclusive and empowering workplace that reflects the diverse communities we serve. With a culture of genuine care, a flexible approach to work and opportunities across the group to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.

What you'll do

As Executive Assistant, you will be a strategic partner to the Directors of the Group Digital Media Agency and Digital Commerce Experiences teams, operating across the fast-paced CustomerX and eComX ecosystem. This role requires exceptional organization, foresight, and agility to manage shifting priorities and real-time challenges across both the Digital Media Agency (DMA)  and Digital Commerce Experiences (DCX)portfolios. You are the "heartbeat" and central anchor for the team, serving as the primary go-to person who connects leadership with the wider business. You will foster seamless communication, ensuring information flows efficiently between the Directors, stakeholders, and the broader team. Your expert management of daily operations and stakeholder engagement provides stability, allowing the Directors to focus on high-level strategy.

•  Executive Support & Communication: Draft high-stakes communications, synthesize complex reports, and manage strategic correspondence with key partners (e.g., Google, Meta, Adobe, TikTok).

• Event & Rhythm of Business Management: Lead the planning and execution of key leadership events, including XLT offsites and All Hands meetings, ensuring alignment with objectives and budget.

• Financial & Operational Management: Manage financial processes, including invoice approval, and act as a point of contact for budgeting queries.

• People & Culture Support: Partner on recruitment, assist with structuring executive performance reviews, and manage handover workflows for role continuity.

• Administrative Excellence & Stakeholder Liaison: Proactively manage a complex calendar, prioritize strategic engagements, and act as the primary gatekeeper and communication bridge for the Director.

• Strong executive support skills: including strategic communication, financial management, project coordination for large events, and the highest level of discretion when handling sensitive information.

What you’ll bring

• 5+ years of experience supporting Senior Executive 1:2+ 

• Exceptional organisational skills with the ability to discern what takes priority, what can be handled directly, and what needs to be escalated

• The ability to plan for the predictable, yet handle the unexpected and excel at prioritising tasks effectively with attention to detail

• The ability to own or support and improve our key processes/initiatives as needed

• The ability to develop relationships and work closely with the wider EA cohort to enable strong alignment and collaboration across the organisation.

What You’ll Experience

• We embrace diversity of thought and love to take on challenges with a pragmatic and innovative approach. Our culture thrives on mutual respect, care, curiosity, openness, and a proactive attitude. We continually seek ways to pair, collaborate, support, and learn from each other as a team!

• Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work.

• A global business with endless career possibilities around every corner and across every discipline – with valuable exposure to a vast and exciting business network.

• A progressive and flexible ‘work from anywhere' policy that gives you the opportunity to harmonise work, life and your wellbeing.

• A range of programs to help you prioritise and manage your wellbeing, including 24/7 access to the Sonder app.